To order resources Liaison Librarians are required to complete a Holmesglen Learning Commons Resource Purchase Request Print or On-line Form. (The online form is located on the HIT management system SER110). You can aslo find the form in Q:\Info Comms\Forms\Technical Services\Resource Purchase Request\SER110_Resource_Purchase_Request.doc
The more bibliographic information Liaison Librarians can supply in relation to order/s, the faster and easier Technical Services staff can process them.
All orders must include a price. If the price of the resource is not included in the bibliographical details the order will not be placed. If the price of a resource/s is not in Australian dollars this should be indicated. (See exchange rate website http://www.x-rates.com/calculator.html)
Details relating to loan requirements are also very important, as well as a date the item is required by. Particularly if the item is required by the beginning of term.
When sending Resource Purchase Requests to Technical Services, it is important to place your initials and Fund code in the box provided. This will enable Technical Services staff to follow up on any issues which may arise with the appropriate Liaison Librarian.
Technical Services will endeavour to place orders within a week of receiving them and will provide feedback to Liaison Librarians relating to their orders.
It is necessary for Liaison Librarians to monitor their departmental funds and be aware when their funds are low. Placing orders when there are insufficient funds will result in Technical service staff unnecessarily processing the order only to have it rejected.
Liaison Librarians should at all times monitor outstanding orders and alert Technical Services Staff if something requires following up, rather than leaving problems to the end of year. This will allow for more effective use of funds.
