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Learning Commons
Collection Development Policy - Summary
Holmesglen Institute of TAFE
Operating across three Campuses, in Chadstone, Moorabbin and Waverley, Holmesglen
offers over 600 courses to approximately 50,000 students. Classes
are held seven days a week, 50 weeks of the year, during the day,
in the evening and on weekends. Flexible modes of study, including
off-campus study, are also available.
Further details about Holmesglen Institute of TAFE’s Teaching
Centres, courses, international programs, industry training,
and products and services can be found at www.holmesglen.vic.edu.au
The Learning Commons
Clients/Customers
- The primary clients/customers of the Institute Learning Commons
(LC) are students and staff at the Chadstone, Moorabbin and Waverley
campuses.
- < Students
and staff from other educational institutions who register through
the CAVAL Reciprocal Borrowing Program are also serviced by the
LC.
- Residents
from the local community may also enrol as Community Borrowers.
Role of the Learning Commons
The LC provides a technology-rich information and
learning environment, which is responsive to clients needs.
The LC has:
- An educational function through the provision of multimedia training
packages and user support services.
- An information provision function, which utilises electronic, print
and audio- visual resources to service the needs of the Institute.
- A professional support function, which aims to ensure that students
and staff have the necessary skills and support to utilise information
effectively and appropriately within a learning environment.
The LC is committed to providing client focused resources and facilities
to support the teaching and learning needs of students and staff
of Holmesglen Institute of TAFE. The LC maintains appropriate print,
audiovisual and electronic resources and is committed to the identification
and utilisation of appropriate new technologies that improve its
customer service and enhance the flexible delivery of its services
and resources. Teaching is facilitated through the provision of
a well-resource multi-media learning environment, where both research
and technical support is available for teachers and learners within
this facility.
Collection Development Policy
The objective of the collection development policy is to provide
a framework by which to respond to Learning Commons’
client’s needs: a comprehensive, relevant, on-campus collection
of books, audio-visual material, print and electronic periodicals
and databases.
The collection development policy will provide clear statements,
which can be adapted to meet various needs in all areas of collection
management. The LC provides learning resources with a major
emphasis on courses currently available at the Institute. The
Course Directory enclosed provides details of these courses.
The role of the Liaison Librarians and Liaison Committee in regards
to collection development is:
- To ensure effective liaison between LC clients and Information Services
Librarians.
To co-ordinate collection development.
- To advise
the Information Database Librarian on selection and purchase of
databases and web-based products.
Funding
Funding for collections comes from LC recurrent budget allocated
by the Institute, derived from Office of Training and Tertiary
Education funding; Donations from individuals or organisations.
Budget allocation and budget management process
The LC Materials budget is used to purchase print and non-print materials,
audio-visual material and on-line databases as well as any other
items required for LC collections.
The Budget allocation process recognises that student enrolment in particular departments is a major determinant of the total demand for information resources in that department’s discipline.
Selection
of Resources
Monographs - print and electronic
The responsibility for selection of new monographs in either print or electronic format resides with the Liaison Librarians with responsibility for a specific subject area at each campus.
The process of selecting print and non-print resources is essentially a collaborative one involving Holmesglen teaching and support staff, students and the LC staff.
Each Liaison Librarian (with responsibility for a specific subject
area and fund) will then submit order requests (using the Resource
Purchase Request Form in electronic or hardcopy form) to the Technical
Services Department staff, supplying bibliographic details and
fund code.
Databases
The LC recognises and increasing emphasis on delivery of information
in electronic format and aims to have a dynamic yet balanced collection
of electronic resources that support and extend the general collection
and the subject (or course related) specific collections. The
collection development of electronic resources will be the responsibility
of the Information Database Librarian, the Liaison Librarians
Committee and individual Liaison Librarians. Liaison Librarians
will recommend (or bring recommendations from LC clients) databases
for purchase. The recommendations will be coordinated by the Liaison
Committee, who will liaise with the Information Database Librarian
for trials to be organised. Liaison Librarians will participate
in the evaluation process.
Recommendations for purchase will then be brought to the Budget
Committee for consideration for purchase in the forthcoming financial
year (or earlier, if funds permit).
The eResources Committee will ensure consistency in the acquisition,
evaluation and review of electronic resources to ensure that these
resources meet client expectations and collection management is
in line with the Strategic Development of the Learning Commons.
Periodicals
The responsibility for selection of new periodicals in either print or electronic format resides with the Liaison Librarian responsible for a specific subject area. The respective Liaison Librarian determines the holding policy of each periodical.
De-selection of Resources
The purpose of weeding is to ensure that irrelevant, out-dated
or damaged materials are removed from the collection. This process
will ensure that the collection remains relevant to the curriculum
needs of students and staff of the Institute.
Weeding is undertaken by Liaison Librarians within their subject
liaison areas in consultation with members of the relevant teaching
departments.
Weeding of material will be undertaken using the following criteria:
- Current and anticipated curriculum needs of staff and students
- Out of date material or inaccurate content (eg Superseded editions)
- Damaged, shabby, worn, or with missing parts
- Material is outside the collection needs
- Unusable or inappropriate formats
- Unnecessary duplicates
‘Standard’ and ‘classic’ titles should not be discarded, judged
on loans alone. When this kind of material becomes worn or damaged,
it should be replaced if possible. If out of print - old copies
should be rebound.
Australian titles should be discarded with caution. Many titles
are out of print and cannot be replaced.
Physical Maintenance of the Collection : Preservation, repairs and replacement
Collection maintenance includes repairs, binding, replacement
of missing parts, ordering multiple copies of heavily used items,
ordering new editions and weeding. As collection maintenance
is an ongoing activity, identifying materials in need of repair
or replacement is the responsibility of all LC staff. Observations
made when lending, returning, re-shelving and preparing materials
for binding are useful in detecting items that require repair
or replacement.
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